Careers

Executive Assistant

30 June 2024

: Full Time (1 year) with the possibility of extension

: New Delhi

: CV and cover Letter

Reports to

Director

Location

New Delhi

The Centre for Social and Behaviour Change (CSBC), Ashoka University

Centre for Social and Behaviour Change was founded by and is part of Ashoka University and is supported by the Bill and Melinda Gates Foundation. Since our inception, we have been dedicated to expanding and sharing knowledge and underscoring behavioural science’s role in building public programmes that directly impact society. CSBC is building a globally reputed Indian institution, driving behavioural change measures for people and communities. We advance the science and practice of behaviour changes, harnessing cross-disciplinary expertise to improve outcomes in nutrition, sanitation, maternal health, family planning, and financial services through a mix of behavioural change programmes, foundational research and capacity building.For more information, please visit https://csbc.org.in/

Overview of the role

Leaders cannot do it all themselves. Steering the ship requires ceaseless effort, energy, and ingenuity, and even the most experienced leaders know their limits. For this reason, the Center for Social and Behavior Change (CSBC) seeks an energetic and resourceful Executive Assistant to support our Director and help coordinate - and, at times, lead - the execution of strategic initiatives and priorities throughout the organisation. This is an all-encompassing position. From managing critical strategic initiatives and analysis to engaging with key stakeholders to developing high-priority board and donor content, the Executive Assistant will monitor all important issues within CSBC. This prominent role provides an up-close perspective on what it takes to establish a global organisation. It is a dynamic role (no two days will look the same!) that requires superior organisational and people skills and comfort with ambiguity and frequent change.

Responsibilities
  • Internal engagements: Shadow and support the Director in all internal engagements, including team meetings, keeping track of key issues discussed and action points, and following up to ensure all deliverables discussed are met.
  • External engagements: Shadow and support the Director with all external engagements, including with government and key partners; curate any material, slide deck, etc., as required, reaching out to relevant program teams; record minutes and critical action points; support the Director in any follow-up.
  • Strategic anchor: Oversee and manage the strategic priorities of the Director, senior leadership teams, and the organisation by supporting the Director and senior leadership.
  • Executive-level presentations: Create materials for critical donor discussions, board meetings, and organisation-wide conversations 1 of 2
  • Team coordination: Build trusted relationships within the organisation and lead a rhythm of internal communication to enable effective collaboration.
  • Overall support: Support the Director in managing the calendar and scheduling. Dynamically provide cross-functional support, gap-filling, and process management to ensure the operational rhythms of the organisation are running smoothly.

The above responsibilities will be carried out by working closely with the Director, the Deputy Directors and other team members.

Skills and qualifications required

Eligibility

  • 4-6 years of experience in working with Senior Leadership
  • Outstanding organisational and time management skills
Education Qualification
  • Bachelor’s degree required
Competencies
  • Extraordinary attention to detail with an ability to track and execute multiple work streams at once
  • Demonstrated ability to self-start, work cross-functionally, and manage multiple stakeholders
  • Excellent people skills with an ability to quickly earn trust and credibility with senior leaders/board members as well as team members.
  • Strong project reporting skills, with a focus on interdepartmental communication
  • High degree of comfort with change and ambiguity
  • Ability to prioritise
  • Experience in scheduling online meetings (zoom/google)
  • Discretion and confidentiality
Skill Sets
  • Proficiency with Office Software (Word, Excel, PowerPoint) and Google software (Google Docs, Sheets, Slides, Gmail, Calendar.
  • Proficiency with Slack, Trello and other management tools highly desirable.
  • Superior written and verbal communication skills
  • Creative problem-solving abilities (logistics, people-related, HR, searching for resources, researching other organisations, including government)
  • Can do attitude, independent, take ownership; can attend meetings and offer support in front-facing situations
  • Is friendly, cheerful, and compassionate!
Last Date for Application

30 June 2024

We recommend you apply early, as applications will be processed as received, and the position may be filled before the closing date.

Application Submission Process
  • Please submit an updated CV at careersatcsbc@ashoka.edu.in, with the subject line– (Job Name + CSBC_Ashoka_Applicant Name)
  • Kindly ensure the application includes the last compensation, expected salary, and notice period.
  • Only shortlisted candidates will be contacted.

Ashoka is an equal opportunities employer. Remuneration will be competitive with Indian non-profit pay scales and depend upon the candidate’s experience levels and the organisation’s salary structure.